Which QuickBooks Product Is Right For Your Business?


You can import transactions from banks, credit cards, PayPal, and other financial institutions. Additionally, receipts can be captured through photos and automatically linked to expenses. Many of the problems with QuickBooks were addressed when Intuit launched QuickBooks Online in 2001. QuickBooks Online has continued the success of its previous versions, and now has over 7 million customers. One of the reasons they have so many users is because of all the rich features they offer, which we will take a look at in the next section. More complex and large-sized businesses will need more robust solutions.

  • Other businesses should consider whether tracking P&L by class and location is worth the extra $30 per month.
  • If you make the switch from Desktop to Online, you can import your data and access your original company file at any time.
  • This way, your platform will include all of the newest features, security upgrades, and more.
  • Unless your business or industry has stringent security and compliance requirements necessitating local data storage, choosing QuickBooks Online over QuickBooks Pro is a no-brainer.

Mobility and ease of use are the primary focus of the online edition. Thanks to cloud computing, businesses can manage their finances anywhere in the world using any device they choose. QuickBooks Online is chock-full of accounting features that make it incredibly easy to use, even for non-accountants. The main distinction between the two products is their accessibility and pricing. QuickBooks Online is a cloud-based software with a monthly subscription, whereas QuickBooks Desktop is installed locally and has an annual license pricing scheme. Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services.

QuickBooks Online service tiers and pricing

You can send and https://intuit-payroll.org/ bills through this app and it automatically syncs with your QuickBooks system. You don’t have to go through the process of printing checks, signing them, sending them out, and then waiting for it to get cashed. It costs around $40 per month and provides everything that Simple Start and Essentials provides along with inventory tracking and 1099 preparation. QuickBooks Online is the browser-based version of the popular desktop accounting application. It has extensive reporting functions, multi-user plans and an intuitive interface.

Quickbooks Self-Employed is an easy-to-use, cloud-based software with strong mobile apps. The features are designed specifically for freelancers to address needs such as estimating quarterly taxes, filing Schedule Cs, and tracking deductions. You can easily separate personal and business expenses, which is ideal for freelancers who don’t have separate business bank accounts. Not only does Quickbooks Self-Employed help freelancers navigate the scary waters of estimated quarterly taxes, but it also gives them basic bookkeeping tools to track income and expenses. The most powerful of the QuickBooks Online versions, QuickBooks Online Advanced has the most customization and power of any available plan.

QuickBooks Desktop vs. Online: Service tiers and pricing

Other businesses should consider whether tracking P&L by class and location is worth the extra $30 per month. Each version of QuickBooks is designed to address specific business needs. There are different QuickBooks products that can help you manage your business’ account efficiently. Here’s an overview of each product, service, and version so you can decide which is best for you. QBO is a simple yet dynamic tool that provides a host of features and functions that cover every aspect of accounting, bookkeeping and financial reporting at a small or midsize business.

  • (They don’t always come through the way they are supposed to) The software is not perfect and hard to learn even with professional assistance.
  • However, the function recognizes only three fields – Date, Description, and Amount.
  • Users in specific industries can access unique features and industry-specific reporting.
  • QuickBooks Online Essentials gives you the ability to track bill status, record payments, and create recurring payments, all from the app.

Intuit now promotes QuickBooks Online as their primary offering, encouraging consumers to go with the online version. They’ve also drastically reduced the number of QuickBooks Desktop versions available for sale on their official website. Naturally, the rise of cloud-based SaaS platforms has led many software development companies redirecting their resources from on-premise to cloud-based accounting solutions.

QuickBooks Self-Employed vs QuickBooks Online

We can partially blame the Which Version Of Quickbooks Online Should You Use? for the incredible range of product names. QuickBooks Mac Plus is similar to QuickBooks Pro Plus, but it’s the only desktop version of QuickBooks that is compatible with Mac systems. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Understanding and interpreting small business data and statistics can be the key to breaking into the small business marketplace. We’ve compiled more than 210 small business statistics to help you make an informed decision around starting a small business. Keep in mind that most of the data collection in 2021 has been greatly impacted by…

Is Quickbooks Online or Offline?

It’s a web-based application that may be accessed via the internet. We automatically back up your data using high-level, industry-recognized security protections to protect your financial data.

There is also a Quickbooks Desktop version. Once you install it on your PC, all the data is stored there.

If your company bills customers for hourly services, then you may prefer QuickBooks Online Essentials to Simple Start. Its prominence also stems from its inclusion of tools its competitors lack, such as integrated advanced time tracking. QuickBooks offers six accounting products, but one of its online accounting plans will be the best choice for most small businesses. Freelancers and independent contractors may opt for simpler options, while larger small businesses might turn to QuickBooks products with advanced inventory, sales and reporting features. When it comes to inventory management, businesses operating in different industries have different requirements.


The majority of small businesses use QuickBooks Online over the other versions of QuickBooks. On the other hand, if you’re an accountant or someone with a great deal of accounting experience, you may like QuickBooks desktop options that use traditional accounting practices. The number of users you need will also help determine which software is best for your business.

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If it is, QuickBooks asks if it should always assign that category to that particular vendor. You can then set up rules for classifying transactions automatically, which saves you a lot of time later when you’re reviewing your accounts. It covers the basic needs of a business; tracking income and expenses, invoicing and syncs with your bank. If you need more features than Simple Start offers, the next option is Essentials.

One of the things that makes QuickBooks Online shine is the on-the-go features included with the smartphone app. For instance, the program lets you instantly track and organize expenses right from your phone. This allows QuickBooks Online to automatically pull your transactions into the software. All transactions sit in a holding area while they wait for approval from you. Once you have approved the transaction it is added to your actual books.

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